Every company we have worked with is holding regulated material it has forgotten about. A folder of scanned identity documents from a hiring round. A spreadsheet of card numbers exported once for a reconciliation and never removed. It is not carelessness. It is what a decade of ordinary work leaves behind, and it cannot be dealt with until it appears on a list.
The agent sweeps each machine, and the shares that machine can reach, then reports what regulated material turned up and exactly where. Card numbers, national identifiers, health records, executed contracts. That opening report is nearly always longer than anybody predicted, and its length is the whole value of it.
Actifile then prices what each machine is carrying. A dollar figure is what converts an unreadable inventory into a queue, because it says which laptop to handle on Monday instead of leaving thirty of them equally urgent and therefore equally ignored.
Enforcement encrypts what discovery located, in the place it already lives, and rules on each application separately about which exits a protected record may take. A rule sticks to the record itself and not to the folder around it, which matters because copies wander off while folders stay put.
Buying enforcement without discovery is a common and expensive mistake, because you end up writing rules against an estate you imagined. Run discovery, read the report, then buy enforcement for the machines the report actually points at.
Each figure here is pulled out of the billing service as this page opens. Load a line now and it waits in the bag until you have finished reading.
Actifile reads the estate and reports where regulated material has ended up. Card numbers, national identifiers, health records, signed contracts. Nothing gets protected while it is still unlisted, and most estates hold a few directories nobody has opened since the person who made them left.
| Carried on | Actifile agent, one per device in scope |
|---|---|
| Covers | Machines in scope and whatever storage those machines can open |
| Held in transit | Findings and risk scoring held in the Actifile console; files stay where they are |
| Postmarked by | Rescans on a schedule, the opening one covering the estate entire |
| Signed for | One device, one line, one monthly rate |
Discovery with teeth. Records found by the scan get encrypted where they already sit, and every application is ruled on separately over whether it may move them at all. Compliance profiles cover the usual regimes, and the rule attaches to the record instead of the directory somebody once remembered to configure.
| Carried on | Actifile agent, one per device in scope |
|---|---|
| Covers | Machines in scope and their storage, with the rule attached to each record |
| Held in transit | Encryption keys and policy state held in the Actifile console |
| Postmarked by | Continuous enforcement, with scheduled rescans behind it |
| Signed for | One device, one line, one monthly rate |
Data work is bounded by where an agent can read and by what a person is entitled to do. Both bounds deserve stating.
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